Online Rota System
Taking the pain out of rostering


November, 2016



The Online Rota System (ORS) is, at its core, a tool to allow staff to view their current and upcoming rota, make requests and book their annual leave.

Easy to use, secure and accessible from nearly any device the system helps to speed up the process of creating rotas and managing staff hours so they can spend more time on their actual day to day work.

Key Features


Create a new rota and the system will pre-populate it with your staff including where they are on annual leave or have requested a specific shift.

The system calculates in real time, so you can see how many hours a worker is contracted for and what they are currently assigned to work. No more mental arithmetic!

Annual Leave

Staff can book their annual leave through the system, which will automatically send it for review by their line manager.

The booking process highlights where another staff member is off, to avoid clashes and will show the staff member their current bookings.

Customise the process with your booking rules to ensure you always have the right amount of people available.


Allow staff to request a specific shift on a specific date prior to the rota being created.

Managers can approve and deny the requests, those that are approved will be automatically fed into the rota when it is created.

Customisable rules allow you to ensure this process is fair to all, including the employer.

Secure, Audited & GDPR Ready

All data is held securely and encrypted within an ISO9001 & ISO27001 datacentre. Active firewalls and two factor authentication in place to protect your data.

All our applications utilise modern cryptographic libraries and have fine grained user permissions to ensure data is only accessible to those who have the right to see it,

Processes available to scrub data from the system when it is no longer required to ensure you meet data protection requirements.

The system tracks changes as they're made to ensure you have an audit trail.